Welcome to Gohargodaz Int'l Exhibitions & Trading Co. Ltd.

TERMS & CONDITIONS

GENERAL RULES, TERMS & CONDITIONS for
REGISTRATION & PARTICIPATION

1. ORGANIZATION AND TIMETABLE OF THE EVENT: The applicant acknowledges GOHARGODAZ Co., hereinafter referred to as the organizer, as a contractual partner. Based on objective or unforeseen reasons which may occur beyond the power and the authority of the organizer, the same reserves the exclusive right to change the opening date and duration of the event contrary to the dates fixed in the original offer of participation without entitling the exhibitor to cancel the contract.

2. REGISTRATION AND ADMISSION: Registration is subject to recognition of the conditions of participation and must be completed by filling exhibitor’s registration form (contract) upon receipt. The contract becomes legally binding when it is properly filled in, duly signed & stamped from the participating company and it is returned to the organizer in ORIGINAL. For overseas applicants, a FAX copy or E-mailed PDF/JPG forms, that are meeting all above mentioned criteria will be considered as ORIGINAL. Applications or order forms for particular services will only be accepted if submitted on the appropriate forms. Preferences for certain location or sites will be taken into consideration as far as possible. Demands to exclude competitors cannot be accommodated. The organizer has the right to modify reserved and confirmed exhibition sites or reject an application without the need to state reasons for such a decision. The organizer shall notify the exhibitor of such a modification in time. The exhibitor can only take over his/her allocated booth only if FULL AMOUNTS are remunerated. The organizer can use booth area that has not been claimed by the exhibitor or his/her representative at latest one day prior to the events opening date at his/her discretion without the exhibitor being entitled to any reimbursement or claim.

3. COSTS OF PARTICIPATION AND TERMS OF PAYMENT: Payment of participation fees charged by the organizer must be effected in due time and in full into the organizer’s account indicated on the invoice. Payment must be made in by bank-to-bank transactions, int’l exchange transfers or crossed cheques, or cash. The right to occupy the stand is ensured only when all terms and deadlines of payments mentioned in the contract have been met. In the event of delayed payment, the organizer reserves the right to cancel the contract. In case of delayed payment, a penalty interest of 10% shall apply plus US$10/per reminder.

4. WITHDRAWALS & CANCELLATION FEES: Withdrawal from the exhibitor contract (registration) must be effected in writing (on exhibitor’s letterhead, signed and stamped). The same have to be sent by courier or registered mail. The following cancellation fees have to be paid by the exhibitor: 50% of participation fees upon notification up to 120 days prior the event’s opening date, 75 % of participation fees upon notification up to 60 days prior the event’s opening date and 100% of participation fees upon notification less than 60 days before the opening. The obligation to pay these cancellation fees remains regardless of the fact whether the organizer can pass the stand on to someone else or not.

5. STAND’S SET-UPS & DISMANTLING: The display of exhibited goods must not be started before the appointed time. All wrapping materials must be removed. Unless it is an island stand, exhibitors planning to add additional floors to their booths must dispose of the written approval of their neighboring booths. Dismantling and packing of materials may begin only after the closing date of the event. The responsibility for assembly and disassembly lies with the exhibitor. If the relevant deadlines are not observed, the organizer can arrange to have the stand cleared and the exhibited goods stored away at the expense of the exhibitor. It is also the exhibitor’s duty to hand back rented sites and objects in their original condition. All expenses, also for cleaning and repairs will be charged to the exhibitor.

6. CATALOGUE ENTRY: Every exhibitor is obliged to enter his/her company (including co- and sub-renters where applicable) in the exhibition catalogue. Minimum registration as indicated on the catalogue form will be effected in any case, even without the exhibitor’s explicit instruction.

7. CO-EXHIBITORS AND JOINT STANDS: Sub-renting, transfer of exhibition sites and all advertising activities - by means of printed or audio-visual media-for firms other than of the official stand holder are subject to the express agreement of the organizer. Co-exhibitors are defined as all firms exhibiting jointly with an official stand holder. The main exhibitor is liable to the organizer for any expenses caused by himself/herself or by the co-exhibitors. The organizer reserves the right to cancel a contract without notice and to clear an exhibition site at the expense of the exhibitor, if the same has taken in co-exhibitors without prior permission. The stand holder has no right to claim compensation for damages.

8. INSURANCE AND LIABILITY: Providing insurance coverage for all exhibition goods and all appliances, equipment, transport risks etc. before, during or after the event against all risks whatsoever is the sole responsibility of the exhibitor. In no way shall the organizer be held responsible for loss or damage of exhibited goods, or booth equipment introduced or left behind by the exhibitor. Likewise, the organizer shall not be held responsible for incidents of force majeure. The exhibitors shall be held responsible for any damages caused to persons or objects by them, their employees, their representatives, or their exhibits and exhibition installations. During assembly and disassembly the exhibitors shall take special care to ensure the safety of their goods. The organizer shall not receive any consignments in the exhibitor's name and can not be held responsible for any losses, or incorrect, or delayed deliveries. The organizer shall not be held responsible for any economic losses, adverse health effects, or other damages whatsoever, linked to the preparation, realization, or handling of an exhibition sustained by the exhibitor him/herself, his/her employees, or by third parties, for whatever reason. The organizer cannot be held responsible for loss of profits. This disclaimer of liability does not apply to damage caused intentionally or due to gross negligence by the organizer, his/her employees, or representatives. It is incumbent upon the injured party to prove this circumstance. Any claims put forward by the exhibitor shall be made to the organizer immediately and in writing, otherwise they shall be forfeited. No liability shall be accepted for incorrect publicity, entries in the official trade fair catalogue, and/or in any other printed fair material (e.g. printing errors, noncompliance with form, wrong classification, omission, etc.). Should the event be rescheduled, moved to a different site, or the exhibition theme integrated into another event for any reasons whatsoever, the exhibitor is not entitled to any legal claims.

9. DISTRIBUTION OF ADVERTISING MATERIAL, RETAIL SALE, AND SAMPLES: Printed matter and advertising materials may only be distributed within the rented site. Advertising outside the stand is subject to special permission and involves charges. Retail sales, profit-making distribution of goods and samples require the approval of the organizer.

10. SAFETY REGULATIONS: The exhibitor must comply with all safety and fire protection rules in the exhibition area and shall be held liable for their violation. In order to prevent violations of safety and fire protection rules during the fair and during assembly and disassembly work, the exhibitor is obliged to follow the instructions of the fair administration in connection with technical safety regulations and to highlight those articles on the list of exhibits which require particular technical safety measures. The exhibitor must provide for reliable protection of exhibits in operation or exhibits featuring moving mechanisms which may put visitors or staff at risk. The exhibitor must notify the organizer of any intention to use gases, inflammable materials, and other dangerous materials. The exhibitor is only allowed to use these upon written approval by the organizer. Should the exhibitor fail to comply with one of the provisions above, the organizer shall be entitled to remove all products from the exhibition stand which do not meet legal requirements or which he may deem dangerous. The exhibitor shall bear all costs for fire-extinguishing material used on his rented area.

11. TRANSPORT: Every participant is free to conclude a transport agreement with any shipping agency for transport of goods to the exhibition grounds. However to ensure the best possible coordination at the exhibition venue, a single shipping (forwarding) & logistics agency will be appointed by the organizer and entrusted with the sole responsibility for onsite handling and customs clearance of all exhibition goods. If participants send goods via another shipping agency it is imperative for them to contact the official agency for providing customs clearance. Organizing the transport of exhibitor’s goods to the venue is not an integral part of this exhibition contract. Any claims, demurrages or losses in this regard should be addressed only to the shipping agency and the organizer does not carry liability in those cases.

12. NON-OBSERVANCE OF CONDITIONS: If the exhibitor does not observe the conditions of participation, the organizer may terminate his contract without further notice.

All Terms & Conditions of PARTICIPATION are recognized by our party and we will comply with the same: